Job description Job Title: Human Resources Manager Grade: HEO Team/Directorate: MoJ People and Capability - HR Business Partnering (HMPPS) Overview of the role: The Ministry of Justice People and Capability (MoJ P&C) supports the organisation by enabling its people to be the best that they can be. We are continuously reviewing and enhancing the services that P&C provide across the MoJ to deliver high quality services for our customers. MoJ has a team of committed and capable professionals delivering people services across the Justice family. With a passion for people management and a desire to build an HR generalist foundation for a future career, the post holder will work with managers from within HMPPS to optimise the effective working relationship and ensure maximum impact of HR on business effectiveness. This is your opportunity to be part of the HR enabling prisons and probation to make society safer and help people turn live. The role involves a proactive approach to problem solving and enabling the business to find solutions to HR challenges. With a generalist knowledge of case management and essential functional HR experience, the role is key to enabling business leaders through interpretation of HR policy, application of case management advice and the delivery of key HR processes to maintain the links with essential systems; SSCL, Occupational Health, Civil Service Pensions etc. Summary As a HR professional in either a regional role or a HQ delivery role to a sector of the business, the post holder will support business leaders, managers and specialists with more complex HR cases and provide a professional link to the central case management service, working together to achieve effective outcomes. As the first point of contact to the business, the post holder would be required to manage stakeholder expectations and gather business intelligence to provide specialist advice or deploy the appropriate service from within the team. Responsibilities, activities and duties Supporting an area of the business with wide ranging impact, appraising, assessing and adapting to a wide range of issues on a day-to-day basis and developing options to maintain or improve performance. Role holder will have autonomy to make decisions within their discrete area of work to deploy appropriate resources using initiative and in communication with their established network of contacts across the wider HR community. Interpreting HR advice which may require follow up questions or discussion to understand the wider impact of the issue. Decisions might involve considerable discretion but will be constrained by policy and best practice. Analysing HR data and applying understanding to decide on an appropriate intervention or course of action. Considering sensitive or multiple opposing opinions to establish facts; establishing the best approach; determining appropriate methodologies; analysis to ensure quality and application of results. Exercise judgement and make decisions based on their own interpretation. Details may be unclear and require further investigation. Required to maintain relationships by supporting others, contribute to team decisions and use initiative to solve problems. Contribute directly to the achievement of operational organisational objectives by developing internal credibility and providing guidance and consultancy to managers on HR related issues, which include: Employment Tribunal, Grievance, Disciplinary Support Attendance Management Support Audit, Assurance & Compliance Commissioner: Expert Services & Support (Internal & External) Essential Knowledge, Experience and Skills: Previous experience of an HR delivery role. (assessed via CV) The ability to confidently build and manage a diverse range of relationships, including with senior stakeholders. (assessed via behaviour working together) Supporting others to optimise performance of their People Management Skills. (assessed via behaviour Leadership) Excellent communication skills, both in verbal and written formats. (assessed via behaviour Communicating and Influencing) Ability to analyse and understand data and apply analytics to business delivery. (assessed via behaviour Managing a Quality Service) Desirable experience, knowledge and skills Previous experience of working in a HR team within the Civil Service and an awareness of the wider Civil Service HR operating model. Experience of HR consultancy work or other service delivery based on a Customer Relationship Model. We may consider any evidence within the application form that demonstrates meeting the desirable criteria as set out in the job description. This will only be after essential criteria is scored and where there is a need to differentiate between closely scored candidates. Location and travel requirements: There is a requirement for the successful applicant’s work base to be within the East or West Midlands region. They will be appointed to the office/hub in the Geographical region, which is closest to their home address and can choose from Justice Collaboration Centres, Justice Satellite Office or one of our prison or probation locations as below: Birmingham, Buxton, Chesterfield, Coventry, Derby, Leicester, Lichfield, Lincoln, Market Drayton, Nottingham, Stafford, Stoke-on-Trent, Wolverhampton HM PRISON FEATHERSTONE WOLVERHAMPTON, WV10 7PU HM PRISON STAFFORD, ST16 3AW HM PRISON STOCKEN OKHAM, LE15 7RD HM PRISON WHATTON, NG13 9FQ HMYOI BRINSFORD WOLVERHAMPTON, WV10 7PY HMYOI STOKE HEATH MARKET DRAYTON, TF9 2JL HMYOI SWINFEN HALL LICHFIELD, WS14 9QS MOJ JSO Birmingham Centre City, B5 4UA NMS Markham House FLR 2/3, S40 1TG NMS Unit C, Nottingham One, NG1 7HG NPS 12 SHERIFFS COURT COVENTRY, CV1 3RY NPS 2 COBDEN STREET LEICESTER, LE1 2LB NPS 8 CORPORATION STREET LINCOLN, LN2 1HN NPS BUXTON CHESTERFIELD HOUSE BUXTON, SK17 6DH NPS DERWENT COURT DERBY, DE1 2FZ NPS MELBOURNE HSE STOKE-ON-TRENT, ST1 5RQ NPS PRUE EARL HOUSE WOLVERHAMPTON, WV1 3JS The base location will be discussed with the successful candidate. The successful candidate will be required to travel regularly to probation sites across the East and West Midlands region with occasional travel to other HMPPS sites. All applicants should be aware that business partnering arrangements are subject to change and postholders will be expected to accommodate changes in partnering arrangements in line with business need to include providing cover and support for other business areas when required. Qualification You will be a member of the Chartered Institute of Personnel and Development (CIPD) or equivalent or be willing to work towards it and actively demonstrate Continuous Professional Development. This role can be linked to HR Apprenticeship (Level 5) and may be appropriate as a route into CIPD qualification. Application process: Sift Behaviours Please provide 250-word examples of how you have met each one of the behaviours listed below: Managing a Quality Service (Lead Behavior) Communicating and Influencing Leadership Working together Please refer to the ‘essential knowledge, experience and skills’ section above which details how each of the essential criteria will be assessed. Experience Please submit an anonymous copy of your CV. Should we receive a large number of applications, we will sift primarily on the lead behaviour of Managing a Quality Service. Successful applicants will then be invited to an interview, testing both behaviours and strengths. Interview: Please note that interviews will be held remotely. During the interview, we will be assessing you on the Behaviours listed above and Strengths from the Success Profiles framework. Behaviours: Managing a Quality Service (lead) Communicating and Influencing Leadership Working together If you have any questions regarding the role, please contact – Harminder.Deora1@justice.gov.uk Additional Information Working Arrangements & Further Information The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity. Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review. For nationally advertised role: all successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) – See Map. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity). For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location’s respective pay scale (any legacy arrangements/locations will need to be amended). Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made. MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer. All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet. Flexible working hours The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy. Benefits The MoJ offers a range of benefits: Annual Leave Annual leave is 25 days on appointment and will increase to 30 days after five years’ service. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis. Pension The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best. Training The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities. Networks The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees. Support A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share. Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services. For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/. Paid paternity, adoption and maternity leave. Free annual sight tests for employees who use computer screens. Working for the Civil Service The Civil Service Code sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order To Transformative Business Services (0345 241 5359 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk); To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk); To the Civil Service Commission (details available here) As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns. For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos. You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team. Diversity & Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy. A Great Place to Work for Veterans The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces. For further details about the initiative and eligibility requirements visit: https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans Redeployment Interview Scheme Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'. MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion. Civil Service Nationality Rules This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules Reserve list A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles. Contact Information MoJ: If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk Please quote the job reference 20261 HMPPS: If you require any assistance please call 0345 241 5358 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk Please quote the job reference 20261