About Xenon arc | At Xenon arc, we’re transforming how producers connect with their customers.

We partner with leading companies—ranging from industrial chemical manufacturers to global food ingredient providers—to solve complex challenges in reaching and serving hard-to-access markets. By acting as an extension of our clients' brands, we help them grow sales, optimize operations, and embrace digital transformation.

 Our teams bring technical expertise, innovative digital tools, and a customer-focused approach to drive exceptional results. We don’t just distribute products—we create solutions that strengthen client-customer relationships and build lasting success.

Job Summary

We are seeking a dynamic and versatile Global Recruiter / HR Coordinator to join our growing team. This hybrid role is approximately 70% recruiting and 30% HR coordination, with the two responsibilities flexing in tandem: as recruiting volume lightens, HR coordination duties and projects pick up, and as recruiting intensifies, HR coordination work scales back. The recruiting focus is pivotal in sourcing, attracting, and hiring top-tier talent across various countries, while the coordination focus provides hands-on support to our HR team across HRIS management, onboarding and offboarding, events, and HR project work. The ideal candidate will have a proven track record in managing diverse hiring processes, strong attention to detail, and the ability to shift priorities fluidly between talent acquisition and day-to-day HR operations.

FSLA Classification

Non-exempt

Reports to

Director, HR

Essential Job Duties

Talent Acquisition

• Develop and execute innovative recruiting strategies to attract top talent globally(US, Mexico, Brazil, Ireland).
• Partner with hiring managers to understand job requirements and define candidate profiles.
• Source candidates using a variety of methods, including social media, job boards, professional networks, and direct outreach.

Candidate Experience

• Ensure a seamless and engaging candidate experience throughout the recruitment process.
• Schedule and coordinate all screens, interviews, and exercises
• Conduct initial screenings, assess candidates’ qualifications, and provide timely feedback.

Stakeholder Collaboration

• Work closely with global teams and hiring managers to ensure alignment on recruitment needs and timelines.
• Advise on market trends and best practices in talent acquisition.

Compliance & Reporting

• Stay updated on labor laws and ensure all recruitment activities comply with local regulations.
• Maintain accurate records in the applicant tracking system (ATS) and generate reports on recruitment metrics and KPIs.

Brand Advocacy

• Promote the company’s employer brand through participation in industry events, career fairs, and online engagement.
• Create compelling job postings and contribute to employer branding initiatives.

Process Improvement

• Identify and implement process improvements to enhance the efficiency and effectiveness of global recruitment efforts.

HR Coordination & Support

• Maintain and update employee records in the HRIS (ADP WFN), ensuring accurate and timely data entry.
• Support pre-boarding and onboarding activities for new hires, including documentation, system setup coordination, and first-day readiness.
• Support offboarding activities.
• Assist with planning and coordinating company events and employee engagement activities.
• Provide support on HR projects and initiatives in partnership with the HR Generalist.
• Review HR-related invoices for accuracy and support timely processing and reconciliation.
• Support offboarding activities, including exit documentation, system deactivation coordination, and HRIS updates.
• Manage the HR inbox, triaging employee inquiries and routing or resolving requests in a timely manner.
• Provide audit and payroll support as needed, including data pulls, documentation, and reconciliation assistance.

Basic Qualifications:

• 3+ years’ experience as a recruiter
• Expertise in end-to-end recruitment processes (e.g.,sourcing, interviewing, hiring).
• Ability to build relationships
• Time management skills, including the ability to organize, plan, and prioritize to achieve business objectives while multi-tasking
• Strong verbal and written communication skills
• Entrepreneurial spirit with strong adaptability, creativity, and drive to succeed
• Understanding of recruitment metrics and reporting
• Problem solving and adaptability
• Proficiency with the Outlook suite
• Strong attention to detail and ability to handle sensitive information with confidentiality and discretion
• Experience with HRIS data entry or HR administrative support

Preferred Qualifications:

• 1+ years of HR administrative experience
• Sales recruiting experience
• Technical recruiting experience (Chemical Industry)
• Global recruiting (EU)
• LinkedIn Recruiter platform experience
• ADP WFN experience
• Monday.com experience
• Multilingual

| | --- | | Location & Commitments

• Full-time, permanent
• Hybrid Position
• Report to office HQ in Bellevue, Washington or Rosemont, Illinois 4 days per week

Physical Demands

• Must be able to remain in a stationary position
• Must be able to operate a computer

Travel Required

• Minimal (up to 10%)

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunity Statement

It is the policy of Xenon arc to grant equal employment opportunity to all applicants and employees without regard to race, color, national origin, ethnicity, marital status, parental status, disability, veteran status, age, religion, political affiliation, gender, sex, gender identity, or sexual orientation. It is the intent and desire of Xenon arc that equal employment opportunity will be provided in all phases of the employment relationship. Xa is a Title VII employer and strictly prohibits any type of discrimination or harassment based on any of the characteristics mentioned above. Employment opportunities and pay are and shall be open to all qualified applicants solely based on their experience, skills, and abilities. |