A crucial aspect of this role is to foster transparency and accountability by providing detailed overviews and short reports to managers and being prepared for safe audits at any given time. This role demonstrates a high level of attention to detail and adherence to financial controls and will conduct monthly cashier audits on all house banks to guarantee precise records and promptly identify any. This role will also provide support during month-end closing activities and assist with special projects as needed. Maintaining a high level of attention to detail and accuracy, excellent organizational skills, and proficiency in accounting software are crucial in this role to ensure financial integrity. • Conducts thorough audits of freight bills, cross-referencing them with the freight manifest to verify accuracy and ensure proper payment. • Manages the purchase order system accurately, issuing purchase orders as needed for procurement. • Serves as a primary point of contact for vendor inquiries, promptly responding to their questions and concerns using exceptional customer service to maintain positive vendor relationships. • Regularly analyzes vendor accounts, evaluating payment terms and vendor performance. • Prepares checks, electronic payments, or online payments with attention to detail, accurately matching them with appropriate supporting documentation. • Generates accounts payable reports to provide insights into outstanding payments and upcoming expenses. • Conducts in-depth analysis of accounts to identify trends, patterns, and potential areas for improvement or cost-saving measures. • Collaborates with the accounting team to facilitate the monthly closing process, ensuring accurate and timely financial reporting. • Accurately enters approved and properly coded invoices into the accounting system, including verification of invoice details, ensuring compliance with internal controls and company policies. • Regularly balances vendor statements and reconciles them with outstanding invoices, ensuring accurate financial records and timely payments. • Efficiently handles incoming mail, matching invoices with corresponding purchase orders for accurate processing. Routes new mail for approvals and coding as per established procedures. • Conducts monthly reconciliation of accounts payable, ensuring all transactions are accurately recorded and financial reports are generated promptly. Renaissance Birmingham Ross Bridge Golf Resort and Spa is widely recognized as one of the finest resorts in the Birmingham area and all of central Alabama. Affectionately known as "The Castle", the resort has recently undergone a beautiful renovation, a pool expansion, and the onsite golf course is the fifth-longest course in the world and a destination for golfers from around the world. The event spaces include 18 event rooms, over 25,000 feet of space, and a capacity of a over 1,000 in the largest room. The resort hosts a wide array of weddings, corporate meetings, social events, and much more! As a part of the PCH Hotels & Resorts portfolio, Ross Bridge part-time associates enjoy a wide array of perks and discounts, including: - Hotel, F&B, golf, and retail discounts throughout the company properties - Worldwide travel discounts through Marriott - Tuition reimbursement to continue your education or professional development - And much more! Join the PCH Hotels & Resorts team, where we believe in providing "hospitality with heart & soul"